Access to Information Manual

 

PBSA (Pty) Limited

Published in terms of section 51 of the Promotion of Access to Information Act, 2 of 2000

1. Overview and Introduction




Appendix A - Request Form for Access to Information of a Private Body

This annexure must accompany the cover letter addressed to the Access to Information Officer.

  1. A. For the attention of:

pbVerify Access to Information Officer

Name

Leon van der Merwe

Phone Number

+27 (0) 11 516 9400

Facsimile Number

+27 (0)11 466 2678

Email Address

leon@pitneybowes.co.za

  1. B. Particulars of the person requesting access to the record:

Person Requesting Information

First name(s)

Family name

Identity number

Proof of capacity in which the request is made (if applicable), and / or whether the request is made on behalf of another person.

Postal address

Physical address

Email address

Phone number

Facsimile number

  1. C. Particulars of person on whose behalf the request is made:

This section must only be completed if the request for information is made on behalf of another.

Request on behalf of another

First name(s)

Family name

Identity number

  1. D. Particulars of the records requested:

The Record(s)

Please provide details of the record(s) to which access is requested, including any reference numbers, dates, persons involved, which will assist in locating the record.

If more space is needed than this form provides, please attach a separate page(s) and sign all additional pages.

  1. E. Fees and exemptions

A request for access to records other than a record containing personal information about you will only be processed after the request fee has been paid. You will be notified of the amount required. The fee payable for access to a record depends on the form in which access is required and the reasonable time required to search for and prepare the record for transmission to you.

If you seek an exemption from payment of prescribed fees please provide reasons below.

Reason(s) for exemptions

Reason 1

Reason 2

  1. F. Form of the access to the record

If you suffer from a disability and / or require the record in any particular form, please provide details below and we will do our best to accommodate you.

Form of the record

Disability

Form in which the record is required

Copy of the record

Inspection of the record

The viewing of images

Copy of images

Transcription of images or sound

Conversion of written word to sound

Recorded soundtrack

Printed copy of information derived from record

Computer readable form, such as stiffy disc or compact disc

Other

Note: We have retained terminology from the Act which refers to stiffy discs and other outdated media. Please note that in all instances, this will be regarded as equivalent to versions of electronic information in any format as per the definition of ‘data’ in the Electronic Communications and Transactions Act, 25 of 2002.

  1. G. Particulars of the right to be exercised or protected

Right(s)

Please describe the right(s) you seek to exercise or protect.

If the space is insufficient please provide an extra page(s) as described above and sign it.

Please describe why or how the record that is sought will be helpful in the exercise or protection of these right(s).

  1. H. Notice of PBSA decision

You will be notified in writing as to whether your request for access to information has been approved or denied. Please confirm how you would like to receive this notification.

Notification of decision in writing

By post to postal address

By post to physical address

By email

By facsimile

Signed at ______________________ this _____, day of ______________________ 201_

Signature of person requesting information

_________________________________________________

Signature of the person on whose behalf the request is made

_________________________________________________

Internal PBSA use only

Reference number

Access to Information Officer

Request fee

Deposit fee (if applicable)

Access the (if any)

Signature of Access to Information Officer

Appendix B – Fees in Respect of Private Bodies

Item

Reference

Record Description

Fee in ZAR

1.

Regulation 9(2)(c)

Copy of the Manual - for every photocopy of an A4-size page or part thereof

1.10

2.

Regulation 11(1)

Reproduction

2(a)

For every photocopy of an A4-size page or part thereof

1.10

2(b)

For every printed copy of an A4 size page or part thereof held on a computer or in electronic or machine-readable form

0.75

2(c)

For a copy of a computer readable form on:

(i) stiffy disc

7.50

(ii) compact disc

75.00

2(d)

(i) for a transcript of visual images, for an A4 size page or part thereof

40.00

(ii) for a copy of visual images

60.00

(e)

(i) for a transcription of an audio record, for an A4 size page or part thereof

20.00

(ii) for a copy of an audio record

30.00

3.

Regulation 11(2)

The request fee payable by a person requesting information other than the person himself or herself

50.00

4.

Regulation 11(3)

The access fee payable by a person requesting information

4(1)(a)

For every photocopy of an A4 size page or part thereof

1.10

4(1)(b)

For every printed copy of an A4 size page or part thereof held on a computer or in electronic or machine-readable form

0.75

4(1)(c)

For a copy in a computer readable form on:

(i) stiffy disc

7.50

(ii) compact disc

70.00

4(1)(d)

(i) for a transcription of visual images for an A4 size page or part thereof

40.00

(ii) for a copy of visual images

60.00

4(1)(e)

(i) For a transcription of an audio record for an A4 size page or part thereof

20.00

(ii) for a copy of an audio record

30.00

4(1)(f)

To search for and prepare the records for disclosure

R30.00 per hour or part thereof (first hour excluded)

4.2

Section 54 (2) of the Act

4.2(a)

Six hours as the hours to be exceeded before a deposit is payable; and

4.2(b)

One third of the access fee is payable as a deposit by the person requesting information

4.3

Actual postage is payable when a record must be posted to a person requesting information



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